Board of Supervisors - Meetings, Minutes, & Public Hearings
 
Meetings for the Board of Supervisors
The Board of Supervisors' regular monthly meeting is scheduled for the second Monday of each month.  Meetings held in odd numbered months (January, March, May, July, September, & November) are held at 1:30 pm.  While meetings occurring in even numbered months (February, April, June, August, October and December) are held at 6:00 pm.  Meetings are held in the Board Room of the County Administration Office, 250 LeGrande Avenue, Suite A, Charlotte Court House, Virginia, 23923 unless otherwise advertised.
 
Public Comment Policy
The Board of Supervisors is committed to allowing members of the public the opportunity to offer comments and suggestions for the efficient and effective administration of government. A special time is set aside at the beginning and end of each regular Board meeting for the purpose of receiving such comments and suggestions. All individuals speaking during the public comment periods are subject to the County's public comment policy.

Comments can be presented in person in accordance with the public comment policy or may be submitted in writing.  Written comments can be e-mailed to publiccomments@charlottecountyva.gov or can be delivered to the Administration Office; or mailed to PO Box 608, Charlotte Court House, VA, 23923. All comments provided in writing need to identify the hearing or meeting the comments pertain to and must include the provider’s name and address.  Written comments should not exceed 500 words.
 
Live-stream Meeting Access
Meetings and public hearings are also live-streamed and can be accessed by phone or on-line.   The call-in number is 1-312-626-6799.  Each meeting has a unique ID number and password which can be obtained  prior to the meeting by calling 434-542-5117 or e-mailing staff.  Additionally, all meetings are recorded and audio files are posted below within a day or two of the meeting. 
Special Called Meetings & Work Sessions
Notice of Special Called Meeting

The Charlotte County Board of Supervisors will hold a special called meeting on July 22, 2021 at 5:00 pm in the Boardroom of the Charlotte County Administration Office at 250 LeGrande Avenue, Suite A, Charlotte Court House, VA.  The purpose of this meeting is to address the board meeting and public hearing schedule for August 2021 and September 2021 and to address payment of August 2021 invoices.  Additional details are available in the official meeting notice here or by contacting the Administration Office at 434-542-5117 during normal business hours.
 
Public Hearings
No public hearings are scheduled at this time.
 
2021 Meetings & Minutes:
Date Time Purpose Agendas Minutes Audio
January 4 8:00 am Organizational Meeting Agenda Minutes Audio
January 11 1:30 pm Regular Meeting Agenda

Packet		 Minutes Audio
January 25 6:00 pm Special Called Meeting - Courthouse Solar Siting Agreement Agenda Minutes Audio
February 8 6:00 pm Regular Meeting Agenda

Packet		 Minutes Audio
February 8 6:05 pm Public Hearing - Courthouse Solar Siting Agreement
March 8 1:30 pm Regular Meeting Agenda

Packet		 Minutes Audio
March 8 1:35 pm Public Hearing - FY20/21 School Budget Amendment
March 16 6:00 pm Joint budget work session with School Board at Central Middle School Agenda Minutes  
March 30 6:30 pm Budget Work Session Packet

Proposed Expenditure Budget

Proposed Revenue Budget		   Audio
April 6 6:00 pm Budget Work Session Agenda

Discussion Items

Electoral Board & Registrar's Worksheet

Proposed Expenditure Budget

Proposed Revenue Budget

FY2021-2022 School Budget		   Audio
April 12 6:00 pm Regular Meeting
Agenda

Packet

Southside Electric Presentation		  
Audio
April 12 6:05 pm Joint Public Hearing - Kunath Conditional Use Permit Application for an event/wedding venue
April 27 6:00 pm Public Hearing - Charlotte County Fiscal Year 2021-2022 Consolidated Budget Hearing Advertisement

Proposed Revenue Budget

Proposed Expenditure Budget - Revised 4/12/21 at 4:30 pm to correct CIP

FY2021-2022 School Budget		   Audio
May 10 12:15 pm Work Session - Enterprise Zone Agenda

Packet		   Audio
May 10 1:30 pm Regular Meeting   Audio
June 3 9:00 am Work Session - VDOT Six Year Plan     Audio
June 3 9:30 am Work Session - Broadband / Riverstreet Networks    
June 14 6:00 pm Regular Meeting Agenda

Packet		   Audio
June 14 6:05 pm Public Hearing - VDOT Six Year Plan
July 12 1:30 pm Regular Meeting Agenda

Packet		   Audio
July 22 5:00 pm Special Called Meeting regarding August and September 2021 meeting schedules and August Invoices
Official Notice		      
August 9 6:00 pm Regular Meeting      
September 13 1:30 pm Regular Meeting      
October 11 6:00 pm Regular Meeting      
November 8 1:30 pm Regular Meeting      
December 13 6:00 pm Regular Meeting      
 
 
2020 Meetings & Minutes:
Date Time Purpose Agendas Minutes Audio
January 2 9:00 am Organizational Meeting Agenda
 Minutes Audio File
January 8 1:30 pm Regular Meeting Agenda

Packet		 Minutes Audio File
January 8 1:35 pm Public Hearing - Relocation of Saxe/Bacon Polling Place
January 13 6:30 pm Work Session - Holocene Clean Energy Red House Solar I Project   Minutes Audio File
February 10 6:00 pm Regular Meeting
Agenda

Packet
Minutes
Audio File
February 10 6:05 pm Public Hearing - Ordinance to Amend TransTech Alliance Agreement
February 10 6:05 pm Public Hearing - Amendment to Traffic & Vehicle Ordinance (Article II Chapter 70)
March 9 12:00 Noon Work Session - VDOT Six-Year Plan     Audio File
March 9 1:30 pm Regular Meeting Agenda

Packet		 Minutes Audio File
March 9 6:00 pm Public Hearing - Amendment and appropriation to the FY 2019/2020 Charlotte County Budget  
Minutes
Audio File
March 9 6:00 pm Public Hearing - Amendment to Charlotte County Code Chapter 18, Buildings & Building Regulations  
March 9 6:00 pm Public Hearing - Amendment to Charlotte County Code Chapter 42 Environment, Article II Erosion & Sediment Control  
March 23 4:00 pm FY21 Budget Work Session   Minutes Audio File
March 30 7:00 pm Joint FY21 Budget Work Session with School Board - CANCELLED      
April 13 6:00 pm Regular Meeting Agenda

Packet		 Minutes Audio File
April 20 7:00 pm Public Hearing - regarding the proposed 2020-2021 Charlotte County Budget (see details above.) Ad & Budget Synopsis

Proposed County Budget Detail

Proposed School Budget
Minutes
Audio File
April 20 7:00 pm Special Called Meeting - Tax Billing & Internet Access Agenda
May 4 6:00 pm FY20/21 Budget Work Session Agenda & Packet

 Minutes Audio File
May 11 1:30 pm Regular Meeting Agenda

Packet

Proposed County Budget

Proposed School Budget		 Minutes Audio File
May 28 6:00 pm Joint Public Hearings with Planning Commission regarding (1) US Cellular Tower
Permit; (2) Zoning Amendments related to Retreats; (3) Developing nonconforming lots; (4) Utility-Scale Solar Proximity to Town; & (5) Utility-Scale Solar Density

Agenda

Packet

Minutes

Audio File
June 8 6:00 pm Regular Meeting Agenda

Packet		   Audio File
June 8 7:05 pm Public Hearing - FY 19/20 Budget Amendment - CARES Relief Funds
July 13 1:30 pm Regular Meeting Agenda

Packet		 Minutes Audio File
July 13 1:35 pm Public Hearing - Ordinance for Court Security Fee
August 4 6:00 pm Work Session - Broadband     Audio File
August 10 6:00 pm Regular Meeting
Agenda

Packet
Minutes
Audio File
August 10 6:05 pm Public Hearing - FY 20/21 Budget Amendment
August 10 6:05 pm Public Hearing - Second Amendment Resolution
August 10 6:05 pm Public Hearing - Ordinance for electronic summons fee for Criminal & Traffic Courts
August 20 6:00 pm Special Called Meeting - Consider Refinancing School Project Debt
Agenda
Minutes		 Audio File
August 31 9:00 am Special Called Meeting - Resolution for Project Peanut  
Minutes		 Audio File
September 8 5:00 pm Regular Meeting (Please note this is a change from our normal meeting schedule)
Agenda

Packet
Minutes
Audio File
September 8 5:05 pm Public Hearing - FY 20/21 Budget Amendment
September 8 5:05 pm Public Hearing - Shepherd's Tavern conditional use permit for a retreat
September 8 5:05 pm Public Hearing - Charlotte County telecommunication tower conditional use permit
September 8 5:05 pm Public Hearing - Issuance of school bonds to finance and refinance capital projects for public school purposes
September 29 6:00 pm Joint Work Session with the Charlotte County School Board at Central Middle School Meeting Packet Minutes No Audio File Available
September 29 Immediately Following 6pm joint work session Special Called meeting regarding Tower Leases for the Radio System Meeting Packet Minutes Audio File
Tuesday,
October 13
 6:00 pm Regular Meeting (Note change from regular schedule due to holiday) Agenda

Packet		 Minutes Audio File (First 5 minutes  not included due to technical issue)
November 9 12:00 noon Work Session - Utility-scale solar     Audio Recording
November 9 1:30 pm Regular Meeting Agenda

Packet		 Minutes Audio Recording
December 8 1:00 pm Solar Tour - Grasshopper Solar Facility, Chase City      
December 14 6:00 pm Regular Meeting
at Randolph-Henry High School, 755 David Bruce Avenue, Charlotte Court House		 Agenda

Packet

Maps-Solar

Map-VDOT		 Minutes Audio Recordings

Part 1

Part 2

The recording system  experienced technical difficulties approximately 4 hours into the meeting (Audio Part 1).  A backup system was  implemented (Audio Part 2);  However,  several agenda items were not captured on the recordings including the CARES Funding & discussion & Administrator's Report.
December 14 6:05 pm Public Hearing - Courthouse Solar Conditional Use Permit at Randolph-Henry High School, 755 David Bruce Avenue, Charlotte Court House
December 14 6:05 pm Public Hearing - Body-Worn Camera System at Randolph-Henry High School, 755 David Bruce Avenue, Charlotte Court House
December 14 6:05 pm Public Hearing - VDOT Six-Year Plan at Randolph-Henry High School, 755 David Bruce Avenue, Charlotte Court House
 
2019 Meetings & Minutes:
Date Time Purpose Agendas Minutes Audio
January 2 6:00 pm Organizational Meeting   Minutes Audio Recording
January 9 1:30 pm Regular Meeting Agenda

Packet		 Minutes Audio Recording
January 9 1:35 pm Public Hearing - Amendment and/or appropriation to the FY 2018/2019 budget relating to the Bacon District & Phenix Elementary School PPEA Project
January 19 9:00 am Strategic Planning Session at the Heartland Regional Park Facility, 200 Heartland Drive, Keysville   Minutes  
January 22 7:00 pm Joint meeting of the Board of Supervisors & School Board   Minutes  
February 13 6:00 pm Special Called Meeting - Closed session to discuss radio system procurement Agenda Minutes Audio Recording
February 13 7:00 pm Regular Meeting Agenda

Packet		 Minutes Audio Recording
February 13 7:05 pm Joint Public Hearing Regarding Conditional Use Permit for a Cheese Factory
February 28 4:45 pm Called Work Session to conclude the  goal setting & strategic planning process      
March 13 1:30 pm Regular Meeting Agenda

Packet		 Minutes Audio Recording
March 13 4:00 pm Budget Work Session   Minutes Audio Recording
March 20 2:00 pm Budget Work Session to include Closed Session to Discuss Virginia law pertaining to proposed change order to existing construction contract for Phase I of school project  Agenda Minutes Audio Recording
March 27 5:30 pm Budget Work Session   Minutes Audio Recording
April 10 5:00 pm Budget Work Session Agenda Minutes Audio Recording
April 10 6:30 pm Special Called Meeting - regarding Phase 2 of the School Project Agenda Minutes Audio Recording
April 10 7:00 pm Regular Meeting Agenda

Board Packet		 Minutes Audio Recording
April 17 7:00 pm Public Hearing -regarding the proposed 2019-2020 Charlotte County School Budget   Minutes Audio Recording
April 17 Immediately following the public hearing Budget Work Session   Minutes Audio Recording
April 30 9:00 am Special Called Meeting to Approve the School Budget   Minutes Audio Recording
April 30 Immediately following the special called meeting Work Session - Presentation by Ted Cole with Davenport & Company - Financial Forecast for the County   Minutes Audio Recording
May 8 1:30 pm Regular Meeting Agenda

Packet		 Minutes Audio Recording
May 20 7:00 pm Public Hearing on Tax Increase   Minutes Audio Recording
May 22 7:00 pm Public hearing on the County Budget   Minutes Audio Recording
May 24 1:00 pm Special Called Meeting regarding vacant seat on the Board POSTPONED until May 30 at 9:00 AM
May 30 9:00 am Special Called Meeting regarding vacant seat on the Board   Minutes Audio Recording
June 12 7:00 pm Regular Meeting Agenda

Packet		 Minutes

(Above minutes include Board meeting & all five public hearings)		 Audio Recording

(Above recording includes Board Meeting & all five public hearings)
June 12 7:05 pm Joint Public Hearing with the Planning Commission - Conditional Use Permit for US Cellular tower
June 12 7:20 pm Joint Public Hearing with Planning Commission - Conditional Use Permit  for Moses Stoltzfus's sawmill
June 12 7:35 pm Joint Public Hearing with the Planning Commission - Third Party Review Fee Zoning Ordinance Amendment
June 12 7:50 pm Public Hearing for the VDOT Proposed 6 Year Plan
June 12 8:05 pm Public Hearing for the Shenandoah Cable TV (Shentel) Renewal Agreement
June 18 9:00 am Special Called Meeting to Discuss Procurement of the Radio System (Closed Session)   Minutes Audio Recording
June 26 9:00 am Special Called Meeting to review applications for vacant Board seat & make an appointment and to discuss radio system procurement   Minutes Audio Recording
June 28 9:00 am Emergency Called Meeting to review applications for vacant Board seat & make an appointment   Minutes Audio Recording
July 10 1:30 pm Regular Meeting Agenda

Packet		 Minutes Audio Recording
August 14 7:00 pm Regular Meeting Agenda

Packet		 Minutes Audio Recording
August 14 7:00 pm Public Hearing - US Cellular Tower Application
August 14 7:00 pm Public Hearing - Moody Creek Solar Conditional Use Permit Application
August 14 7:00 pm Public Hearing - Adoption of Lifetime Dog License Ordinance
August 28 9:00 am  Special Called Meeting - Two Contracts for radio system, radio system financing options, & Moody Creek Solar project conditional use permit application   Minutes Audio Recording
September 11 1:30 pm Regular Meeting Agenda

Packet		 Minutes Audio Recording
September 24 7:00 pm Joint Public Hearing with Planning Commission - Zoning Amendment for Firewood Processing Agenda Minutes Audio Recording
September 24 7:00 pm Joint Public hearing with Planning Commission - S. Kanagy Firewood Processing Conditional Use Permit
September 24 7:00 pm Joint Public Hearing with Planning Commission - Viasat Commercial Satellite Conditional Use Permit
September 24 7:00 pm Special Called Meeting to consider action on three public hearings & to consider Personal Property Tax Relief Act Resolution
October 9 6:00 pm Closed Session - Administrator's Evaluation Agenda

Packet		 Minutes Audio Recording
October 9 7:00 pm Regular Meeting Audio Recording
October 24 9:00 am Special Called Meeting - 1) Closed session with legal counsel regarding contract for radio system & 2) Discussion of County Administrator's annual performance evaluation   Minutes Audio Recording
October 30 7:00 pm Special Called Meeting Regarding Elam Stoltzfus's Conditional Use Permit   Minutes Audio Recording
October 30 7:00 pm Joint Public Hearing with Planning Commission Regarding Elam Stoltzfus's Conditional Use Permit
November 7 7:00 pm Special Called Meeting Regarding the County's contract for a radio system Revised
Agenda		 Minutes Audio Recording
November 13 1:30 pm Regular Meeting Amended Agenda

Packet		 Minutes Audio Recording
November 19 9:00 am Special Called Meeting - Establishing Parameters for Communication  Committee Agenda Minutes Audio Recording
November 19 10:00 am Communications Committee Meeting     Audio Recording
November 21 10:00 am Communications Committee Meeting     Audio Recording
November 25 7:00 pm Joint Meeting with School Board - Bacon District & Phenix Elementary Facilities Assessment Agenda Minutes No Recording Available

OWPR Report
December 4 7:00 pm Communications Committee Meeting     Audio Recording  (Incomplete Recording due to technical issues)
December 11 7:00 pm Regular Meeting Agenda

Packet		 Minutes Audio Recording
December 11 7:00 pm Joint Public Hearing - Ridgeway Farm Large Scale Solar Conditonal Use Permit
December 11 7:00 pm Joint Public Hearing - Red House Solar I Utility-Scale Solar Conditional Use Permit
 
2018 Meetings & Minutes:
Date Time Purpose Agendas Minutes Audio
January 3 9:30 am Organizational Meeting Agenda Minutes Audio Recording
January 3 10:30 am Public Hearing - Adoption of an amendment & appropriation to the FY 2017/2018 Budget related to the New Courthouse Capital Project   Minutes Audio Recording
January 9 1:30 pm Regular Meeting Agenda Minutes Audio Recording
February 13 1:30 pm Regular Meeting Board Packet Minutes Audio Recording

Audio Part II
February 21 1:00 pm Supervisor Training Workshop      
March 12 7:00 pm Joint Public Hearing with the Planning Commission -  Zoning Ordinance Amendments for Solar Uses CANCELLED DUE TO
INCLEMENT WEATHER
March 12 7:30 pm Public Hearing - Proposed Budget Amendments
CANCELLED DUE TO
 INCLEMENT WEATHER
March 13 1:30 pm Regular Meeting Board Packet Minutes Audio Recording
March 21 2:00 pm Budget Work Session     Audio Recording
March 28 9:00 am Special Called Meeting and Budget Work Session   Minutes Audio-Special Called

Audio-Work Session
April 9 7:00 pm Public Hearing - Proposed Budget Amendments     Audio Recording
April 9 Immediately following the 7:00 hearing Budget Work Session     Audio Recording
April 10 1:30 pm Regular Meeting Board Packet Minutes Audio Recording
April 16 7:00 pm Joint Public Hearing with CCPS regarding FY2018/2019 Budget Audio Recording
April 25 7:00 pm Budget Work Session     Audio Recording
May 2 9:30 am Special Called Meeting to select a consultant to assist with hiring a new County Administrator   Minutes Audio Recording
May 7 7:00 pm Joint Public hearing with Planning Commission regarding Conditional Use Permit for a Sawmill   Minutes Audio Recording
May 8 1:30 pm Regular Meeting Board Packet Minutes Audio Recording
May 8 6:30 pm Public Hearing - PPEA Proposal   Minutes Audio Recording
May 9 7:00 pm Work Session to Discuss School Facilities / To be held at the School Board Office      
May 18 3:30 pm Special Called Meeting - Regarding School Nurse compensation CANCELLED
May 21 7:00 pm Public Hearing - 2018/2019 Consolidated Budget   Minutes Audio Recording
June 11 7:00 pm Joint Public Hearing with Planning Commission - Conditional Use Permit for U.S. Cellular tower on Barrett Road, Phenix   Minutes Audio Recording
June 11 7:00 pm Joint Public Hearing with Planning Commission - Conditional Use Permit for U.S. Cellular tower at the intersection of Craftons Gate Hwy. & Sunny Side Road, Drakes Branch   Minutes Audio Recording
June 11 7:00 pm Joint Public Hearing with the Planning Commission -  Zoning Ordinance Amendments for Solar Uses   Minutes Audio Recording
June 12 1:30 pm Regular Meeting Board Packet Minutes Audio Recording
June 18 4:30 pm Retirement Ceremony for County Administrator R.B. Clark      
July 10 1:30 pm Regular Meeting Board Packet Minutes Audio Recording
July 10 1:35 pm Public Hearing - Budget Amendment
August 14 1:30 pm Regular Meeting Board Packet Minutes Audio
Recording
August 27 7:30 pm Special Called Meeting   Minutes  
September 11 1:30 pm Regular Meeting Board Packet Minutes Audio Recording
September 11 1:35 pm Public Hearing - Amendment & Appropriation to the FY 2018/2019 Budget
October 4 7:00 pm Joint Public Hearing with the Planning Commission -  Zoning Ordinance Amendments for Solar Uses     Audio Recording
October 9 1:30 pm Regular Meeting Board Packet Minutes Audio Recording
November 7 2:00 pm Special Called Meeting to consider extending the tax due date & an MOU for the 4-H Shooting Sports Club   Minutes Audio Recording
November 13 1:30 pm Regular Meeting Board Packet Minutes Audio Recording
December 11 1:30 pm Regular Meeting Board Packet Minutes Audio Recording
December 11 1:35 pm Public Hearing - Amendment and/or appropriation to the FY 2018/2019 budget relating to the Bacon District & Phenix Elementary School PPEA Project
 
2017 Meetings & Minutes:
Date Time Purpose Minutes Audio Files
January 3 9:30 am Organizational Meeting Minutes Audio Recording
January 10 1:30 pm Regular Meeting Minutes Audio Recording
February 13 6:00 pm Joint Public Hearing - Holocene Clean Energy's  Conditional Use Permit for a Solar Farm CANCELLED  
February 14 1:30 pm Regular Meeting Minutes Audio
Recording
Feburary 14 1:35 pm Public Hearing - Updated Comprehensive Plan
February 21 5:00 pm Work Session with the Commonwealth Regional Council    
February 21 6:00 pm Joint Budget Work Session with the Charlotte County School Board Minutes  
March 13 6:00 pm Public Hearing - Proposed Fence Law Ordinance Prohibiting Animals from Running at Large Minutes Audio
Recording
March 14 1:30 pm Regular Meeting Minutes Audio Recording
March 14 1:35 pm Public Hearing - Emergency Operations Plan
March 14 Immediately Following the 1:30 pm Board Meeting Budget Work Session Minutes  
March 22 9:00 am Budget Work Session    
April 3 9:00 am Budget Work Session Minutes  
April 11 1:30 pm Regular Meeting Minutes Audio Recording
April 24 6:00 pm Public Hearing - Proposed FY 2017/2018 Budget Minutes Audio Recording
May 9 1:30 pm Regular Meeting Minutes Audio Recording
June 13 1:30 pm Regular Meeting Minutes Audio Recording
June 13 1:35 pm Public Hearing - VDOT Six Year Plan
July 11 1:30 pm Regular Meeting Minutes Audio Recording
August 7 7:00 pm Public Hearing - Par5 Development Conditional Use Permit for Dollar General Minutes Audio Recording
August 7 7:30 pm Public Hearing - Twittys Creek Solar Conditional Use Permit for Solar Farm   Audio Recording (Recording begins with Planning Commission's recommendation on the 7pm Par5/Dollar General application)
August 8 1:30 pm Regular Meeting Minutes Audio Recording
September 12 1:30 pm Regular Meeting Minutes Audio Recording
October 3 9:30 am Special Called Meeting to Set the Personal Property Tax Relief Percentage Minutes Audio Recording
October 10 1:30 pm Regular Meeting Minutes Audio Recording
November 14 1:30 pm Regular Meeting Minutes Audio Recording
November 14 1:45 pm Public Hearing - recommended changes  to Ordinance Section 14-41-B regarding fees for dogs confined at the Charlotte County Animal Shelter
December 4 9:30 am Special Called Meeting - RE: Extending the Due Date for County Taxes Minutes Audio Recording
December 11 7:00 pm Joint Public Hearing with the Planning Commission - recommended Zoning Ordinance amendments for solar uses Minutes Audio Recording
December 12 1:30 pm Regular Meeting Minutes Audio Recording
 

For copies of minutes from meetings prior to 2017, please contact the Charlotte County Administrator's Office at (434) 542-5117.